Elementary Monday Note: October 7, 2019

Week at a Glance

Monday, October 7

Tuesday, October 8

8:55 – 9:25 am Parent Prayer (meet in the school foyer)

12:00 – 12:25 pm Cross Country 

3:15 – 4:15 pm EAL After School Class (gr. 2/3) in Rm 209

Wednesday, October 9

Grandparents/Special Person Day

9:00 am Chapel – Pastor Hautz

3:15 – 3:45 pm Km Club

Thursday, October 10

3:15 – 4:45 pm EAL After School Class (gr. 4/5) in Teacher Work Rm

Friday, October 11

9:00 am – 2:00 pm Gr. 3A & B Field Trip – Sasamat Lake

11:30 am – 2:30 pm Gr. 1A & B Field Trip – Pumpkin Patch

3:15 – 3:45 pm Km Club

Looking Ahead…

Monday, October 14

Thanksgiving Day – NO SCHOOL IN SESSION

Tuesday, October 15

8:55 – 9:25 am Parent Prayer (meet in the school foyer)

12:00 – 12:25 pm Cross Country 

3:15 – 4:15 pm EAL After School Class (gr. 2/3) in Rm 209

Wednesday, October 16

9:00 am Chapel

2:00 – 2:45 pm Gr. 4A Pitt Meadows Chapel

3:15 – 3:45 pm Km Club

Thursday, October 17

3:15 – 4:45 pm EAL After School Class (gr. 4/5) in Teacher Work Rm

Friday, October 18

Hot Lunch Day

8:30 am PTL Coffee Fellowship

3:15 – 3:45 pm Km Club

Parent Teacher League (PTL) News

Clarification on Driving for Field Trips

There has been some confusion lately surrounding the policy of parents driving for field trips and the volunteer hours granted.  Please be advised, our policy is:

  1. In order to claim volunteer hours, you must drive at least one other child, in addition to your own, and supervise all children who traveled with you when you are at the field trip venue.
  2. If you choose to drive your child only, you do not get to claim volunteer hours.
  3. If you travel with another parent and are helping to supervise children, you may claim the volunteer hours spent while on the field trip.
  4. Drivers are generally on a first come, first serve basis, however, those drivers who can take more students get precedence.  If your class has enough drivers, it is at the discretion of the teacher or Class Liaison to decline additional drivers.

Parents are strongly encouraged to drive multiple students.  Many of our field trip venues have limited space and if a parent is driving their child only, that adds to the numbers and does not help with the supervision of a group of children.

Proper supervision of children on field trips includes being attentive and engaged during tours and instruction.  Interacting with students and ensuring they are behaving respectfully and appropriately; ensuring children are not taking any safety risks or damaging property.  Cell phone use is discouraged, except for extenuating circumstances where you must be in contact with someone. Smoking/vaping is prohibited at all school activities, including while driving students.  Additionally, drivers are not to be purchasing special treats to and from the field trip, such as McDonald’s or Tim Horton’s.

If you have any questions about this policy, please contact either Lisa Klym at [email protected] or Jennifer Watson at [email protected].

We appreciate your time spent in volunteering with our school and thank you for your service.

Lunchtime Supervision

We are looking for volunteers for lunchtime supervision at the Port Coquitlam Campus from 11:50 am – 12:45 pm each day.  This extra support is needed so the kids can go over to McLean Park. Orientation will be provided by Mrs. Watson. Thank you so much for giving your time in this area! You can sign up at the following link:  PoCo Lunch Supervision

Coffee Fellowship

Our next PTL Coffee Fellowship is Friday, October 18, 8:45 am, at the Port Coquitlam Campus.  If you wish to help set up or donate baked goods for our coffee time, please sign up at the following link:  October PTL Coffee Fellowship

Parent/Teacher Conference Dinners

We would like to bless the staff by providing them dinner on Thursday, October 24 during the Parent/Teacher Conferences.  If you are able to help with providing food, please sign up at the following link:  P/T Conference Dinner  Thank you!

Date Change to Next PTL General Meeting

Please mark your calendars – November’s PTL meeting is changed from November 1 to November 15.  The meeting will be hosted at the Port Coquitlam campus followed by a PTL Coffee Fellowship.

International Potluck Dinner

Save the Date for our International Potluck Dinner! 

When: Saturday, November 16, 2019

Time: 6:00 – 8:30 pm

Cost: $5/person

*Limited tickets will become available on Tuesday, October 15, in the Monday Note. 

The International Dinner will be a celebration of the ethnic diversity in our school community featuring a potluck dinner and multi-cultural entertainment. God loves the whole world and we look forward to gathering together and sharing this experience with one another.

Volunteer Opportunities – 2019/2020 School Year

  1. PTL Secretary:  The PTL Executive is in need of a Secretary.  Requirements are to attend each PTL meeting, record discussion items and compile meeting minutes for distribution.  Please email [email protected] if you are interested in this position.

Parent Prayer

Parent Prayer – Every Tuesday, 8:55 – 9:25 am. Meet in the foyer of the Port Coquitlam campus. Everyone Welcome!

Fall Book Club for Parents

The Book Club devotional has started and takes place Monday mornings. It will now be in joint English and Mandarin together. The first book we will be doing is Fresh Wind, Fresh Fire: What Happens When God’s Spirit Invades the Hearts of His People, by Jim Cymbala. In Chinese, the book is:  疾风烈火。 which is available as an ebook. Please contact Michele Malmberg at [email protected] in either Mandarin or English for more information.

Community Relations

Monthly Community Newsletter

Submissions are open for the October newsletter.  Do you have a poem or joke to share? A Thanksgiving recipe?  A special achievement to highlight? Send your submissions to Lisa Klym at [email protected].

Save the Date!

Positive Parenting:  Learning simple phrases on how to talk to children so they will listen.

Date: November 12, 6:00 – 8:00 pm, Port Coquitlam Campus Sanctuary

Instructor: Marzena Radzimowski

We are offering all elementary parents the special opportunity to participate in a Positive Parenting Workshop.

Learn important and effective parenting strategies that you can immediately apply to your unique family dynamic.  Understand proven parenting rules and how to communicate them calmly, clearly, and consistently.

Topics covered will be:

  • Challenging behaviours and tools to help to solve them;
  • Love and respect;
  • Sibling rivalry; and
  • Electronics and everyday challenges.

“My mission is to reach out to families; help them enjoy being a parent, cherish their children and learn simple phrases that will help them to raise their children to be respectful and responsible citizens.”   -Ms. Marzena Radzimowski

Please R.S.V.P. with the office at [email protected] so we can adequately prepare.

Emergency Release Debrief

Thank you for your time and participation in our Emergency Release Drill on October 1.  As a staff we met afterwards to reflect on the process, as well as a few parents shared their feedback about their experience with administration.  From these meetings we have compiled a document and would like to share it with you. Please see the link below. 


Uniform Reminders

The weather is turning cooler and would like to remind families that girls may wear knee – high socks or stockings (thicker pantyhose with the attached feet).  Leggings (thin pants that stop at the ankle) are NOT permitted.  Girls are also permitted to wear uniform pants and we are happy to see some families using this option. If you are ever unsure on what is part of our uniform policy please refer to the uniform handbook on our school website 

Special Person’s Day

A reminder that Special Person’s Day is happening this Wednesday, October 9. This is an opportunity for students to bring in a special adult in their lives (preferably not a parent, but it is okay if that is the only person available) and share some of what they do at school with them. Special persons are asked to  arrive around 8:50 am, and accompany the students to their classroom to check in with their teacher. They can then head to the chapel where they will sit together. After chapel the special person will then visit with the student in their classroom. There will be light refreshments provided as well. If you have any questions please feel free to contact Mrs. Shortt ([email protected]) or Mrs. Stiles ([email protected]).

Gift Card Ordering – Deadline Extended!

Please note that the FundScrip Gift Card deadline for submitting orders has been extended to this Wednesday, October 9.

Important Notice Re: 2020 Kindergarten Eligible Siblings

Although it feels like the school year has just begun, in the office we are already preparing for next September!

Each year we set aside spaces in our upcoming Kindergarten classes for potential incoming siblings. This information is determined by what a family has entered on the registration form of their older child.

We recognize that it may have been over 5 years since the first student in a family joined us at Hope Lutheran, and new siblings may have been added, or this section might not have been completed by the family at the time of registration .

If your family has a younger child who would be eligible for Kindergarten 2020 (born in 2015), and you did not receive an email last Monday, September 30, from our registrar Clare Wood, regarding the 2020 Kindergarten sibling application process, please contact Clare directly at [email protected], by no later than Friday, October 11. 

Scholastic Orders

The newest flyer went home today. It will be due back Tuesday, October 15. If you order online using your credit card, you do not need to submit anything to the school. Please select Mrs. Evelyn Kang as the classroom teacher. If you are writing a cheque, please make it out to Scholastic Canada, and ensure that you are using the blue (BC column) to calculate the amount, The cheque and order sheets need to be handed into the classroom teacher by October 15. If you have any questions, please contact Mrs. Evelyn Kang ([email protected]).

Grade 4 Foundational Skills Assessment Test

The BC Ministry of Education’s Foundational Skills Assessment (FSA) test will take place between October 15 to October 22. Please try and avoid scheduling appointments during this week and make sure your grade four child gets good rest each evening.

Cross Country

Our grade 4 and 5 cross country team practices on Tuesdays from 12:00 to 12:25 pm. Cross country team members must also be participating in the school Km club. Use this link to sign your child up for cross country  . We still need more grade 5 girls to join the team. Please encourage your daughters.

Our race is October 23 at Bear Creek Park in Surrey. We need parent helpers to set up and supervise our runs on Tuesdays and for our special afterschool race on Monday, October 21. Please email Mr. Mathew ([email protected])  if you can help.

Hope Lutheran Junior Youth (Grades 5-8)

Junior Youth is a ministry of Hope Lutheran Church for all students in grades 5-8 to grow in friendships and faith! 

Due to the Thanksgiving long weekend, there is no event this weekend. 

Coming up: Camp Luther’s Pulse Retreat (ages 10-14), October 18-20 — To inquire or register, please contact Camp Luther directly or visit www.campluther.ca 

To join our email list, please email Mrs. Stephanie Mayer ([email protected]).


Important message for Hot Lunch!

Please log into your account and double check to make sure your child is registered in this year’s current Grade & Teacher. We had some issues with hot lunch being delivered to last year’s classroom. 

As always please also sign up for Hot Lunch Volunteer. Link can be found below! Your help and kindness goes a long way in making  our Hot Lunch Program a huge Success!

Hot Lunch Volunteers October 18

Our Hot Lunch program is looking for motivated parents to help distribute Hot Lunch from Food Bins delivered by The Lunch Lady, on October 18. Once food has been distributed to the children and checked, please feel free to visit other classrooms that may need your help. We appreciate your time! Please note: classes K-3 need our help the most!

Please see the following link to sign up: Hot Lunch Volunteers Sign Up

Yearbook Orders

Once again, we are excited to partner with Jostens in developing a yearbook that will display special moments for all of us, including individual photos of our school family, as well as candid shots and amazing collages!

You may order your yearbook for $25. The deadline for ordering yearbooks is January 31, 2020.


  1. complete the form in this link – YEARBOOK ORDER FORM, make the cheque out to Hope Lutheran School and return both to the school
  2. on the cheque subject line, please write your child’s name, their class,  and “Yearbook 2019/20”

Online: go to the following link and follow the instructions http://jostensyearbooks.com/?REF=A01124893  

Yearbooks will be delivered in June, before students leave for summer holidays.  Any 2019/20 yearbooks not picked up by June 30, 2021 will be used for school purposes.

If you have any other questions, please contact Mrs. Paul ([email protected]).

Terry Fox Pledge Sheets

Pledge sheets are due back October 18.  Fundraising is optional. To make donations on-line go to:

  1.   www.terryfox.org.  
  2. Click on Terry Fox School Run
  3. Under “Parents,” select “Donate to a Student/School”
  4. Click “Donate to a Student
  5. Enter our province and type:  Hope Lutheran Elementary – Port Coquitlam, BC OR Hope Lutheran Christian Middle – Pitt Meadows, BC
  6. Select “Sponsor Us!” OR “Students: set up your page”